privacy policy

privacy policy for the hebridean celebrant

Effective Date: 28th September 2024

The Hebridean Celebrant ("we," "us," "our") is committed to protecting your personal data and privacy. This Privacy Policy outlines how we collect, use, and store your personal information when you visit our website, engage with our services, or communicate with us. It also explains your rights under UK and EU data protection laws, including the General Data Protection Regulation (GDPR).

1. Information We Collect

We may collect and process the following types of personal data:

• Personal Information: Name, email address, postal address, phone number, and any other contact details you provide when you inquire about or book our services.
• Event Details: Information related to your event (e.g., wedding or ceremony type, dates, locations, and preferences).
• Payment Information: For billing purposes, we may collect payment details, such as credit card information or bank account numbers.
• Website Usage Data: Technical information such as IP address, browser type, time zone, pages visited, and other data collected through cookies or similar tracking technologies.

2. How We Use Your Information

We use your personal data for the following purposes:

• Service Delivery: To communicate with you and provide our services, including wedding or celebrant services, pipers for events, and other related services.
• Bookings and Inquiries: To process bookings, respond to inquiries, and manage our professional relationship with you.
• Payments and Billing: To process payments, manage invoices, and maintain financial records.
• Marketing and Communication: To send you relevant updates, offers, or newsletters if you have opted to receive them. You may unsubscribe from these communications at any time.
• Improving Our Website: To analyze how visitors interact with our website and improve our services and online presence.

3. Legal Basis for Processing Personal Data

We rely on the following legal bases to process your personal data:

• Contractual Necessity: When processing your data is necessary to fulfil our contract with you (e.g., providing services or responding to your inquiries).
• Consent: If you have provided consent (e.g., for marketing communications).
• Legitimate Interests: When processing is necessary for our legitimate interests (e.g., improving our services), provided it does not override your rights.
• Legal Obligations: To comply with legal obligations (e.g., tax and financial reporting).

4. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or to comply with legal obligations. Typically, we keep personal data for:

• Client Information: Retained for the duration of our relationship and up to 7 years afterward for legal and accounting purposes.
• Payment Information: Retained according to financial and tax regulations.
• Marketing Preferences: Until you opt out of marketing communications.

5. Sharing Your Information

We do not sell or rent your personal data to third parties. However, we may share your data with trusted third parties in the following cases:

• Service Providers: We may share your data with service providers who assist in delivering our services, such as IT providers, payment processors, or marketing platforms.
• Legal Obligations: When required to comply with legal or regulatory requirements.
• Business Transfers: In the event of a business restructuring or sale, your personal data may be transferred as part of that transaction.

6. International Data Transfers

If we transfer your personal data outside the UK or European Economic Area (EEA), we will ensure appropriate safeguards are in place to protect your data, such as using approved standard contractual clauses or verifying that the recipient country provides adequate protection.

7. Your Rights

Under UK and EU data protection laws, you have the following rights regarding your personal data:

• Access: You have the right to request access to the personal data we hold about you.
• Correction: You have the right to request that we correct any inaccurate or incomplete personal data.
• Deletion: You have the right to request the deletion of your personal data in certain circumstances.
• Objection and Restriction: You can object to or request restrictions on the processing of your data.
• Portability: You have the right to request a copy of your data in a structured, machine-readable format.
• Withdraw Consent: If you have provided consent, you can withdraw it at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise these rights, please contact us using the details provided below.

8. Cookies

We use cookies and similar technologies to enhance your experience on our website, analyze site traffic, and customize content. For more details on how we use cookies, please refer to our Cookie Policy.

9. Data Security

We are committed to safeguarding your personal data. We implement appropriate technical and organizational measures to protect against unauthorized access, loss, or misuse of your personal data.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. Any changes will be posted on this page, and, where appropriate, notified to you via email.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data protection practices, please contact us at:

The Hebridean Celebrant
Email: allymacpherson@thescottishcelebrants.org
Phone: 07979903440
Address: Stornoway Drive, Inverness, IV38GD

You also have the right to lodge a complaint with a supervisory authority, such as the Information Commissioner's Office (ICO) in the UK or your local data protection authority within the EU.